Set up an email signature

A signature gives the recipient your name, title and contact information in every email, without you having to type it each time.

In Outlook on PC

1. Click File and then Options.
2. Select Mail in the menu on the left and click Signatures.
3. Click New, give the signature a name and click OK.
4. Write the signature in the text box. You can format the text, add links and insert a logo.
5. Under Choose default signature, select the account and set the signature for new messages and for replies.
6. Click OK.

In Outlook on the web

1. Go to outlook.office.com and sign in.
2. Click the gear icon in the top right corner, then View all Outlook settings.
3. Select Mail and Compose and reply.
4. Write the signature under Email signature.
5. Tick the boxes to add the signature to new messages and to replies.
6. Click Save.

In the Outlook mobile app

1. Tap the profile icon and then the gear icon.
2. Select your email account and tap Signature.
3. Write the signature and tap the checkmark to save.

What should the signature include?

Name, title, company, phone number, email address and website. A logo, address and links to social media are optional. Keep the signature short, avoid large images and tables, and test it by sending an email to yourself and checking it on both your phone and your PC.